What is an evergreen webinar?

An evergreen webinar is a webinar you record once and replay automatically on a schedule, so new people can register and watch at set times every day without you presenting it live again. Wakebooked is software that runs evergreen webinars for you.

What is an automated webinar?

An automated webinar is a pre-recorded webinar that registration pages, reminder emails, chat and offers run around automatically. You set it up once; the software handles every showing. Wakebooked does this for coaches, consultants and course creators.

Can I play a recorded webinar like it's live?

Yes. Wakebooked plays your recorded webinar at scheduled showtimes, so it runs like a live event: viewers join at a set time, can't skip ahead, see your timed chat messages and offer, and can ask real questions your team answers. We never fake viewer counts or fake attendees, and we recommend describing it honestly as a scheduled showing.

What is a simulated live webinar?

A simulated live webinar is a recorded webinar shown at a scheduled time with a live-event experience: a countdown, chat, and an offer at a set minute. Wakebooked gives you that experience without fake attendees or fake comments.

Can people watch on demand instead of at set times?

Yes. Each webinar can run at set times like a live event (everyone together, no pausing or skipping ahead), or on demand (people sign up, watch right away, and can pause and come back). You can also offer "Watch the replay now" for people who can't make a showtime.

Can I upload my video file, or do I need YouTube?

Either. Upload the file and we host it in a clean player that adjusts to each viewer's internet, or paste a YouTube, Vimeo, Wistia or MP4 link.

Can late people still join a set-time showing?

By default, yes: they join where it's up to, just like walking into a live event. Or close the doors when it starts, or 5–30 minutes after. Late arrivals then pick another time, and people who were already in can always come back.

What is the best evergreen webinar software for coaches?

Look for scheduled showtimes in each viewer's time zone, reminder emails, real chat with replies, an offer with your booking calendar inside the room, analytics and CRM sync, at a price a solo coach can afford. Wakebooked is built for exactly that, from $49 a month, with a 7-day free trial and no card needed.

How much does Wakebooked cost?

Starter: $49 a month ($39 billed yearly). Pro: $69 a month ($55 billed yearly). Business: $129 a month ($99 billed yearly). Every plan starts with a 7-day free trial, with no card.

Do I need a card to start?

No. Every account gets 7 days free with Pro features and no card. The trial includes 1 webinar. If you don't choose a plan, your webinar pauses (nothing is deleted) until you do.

Won't people feel tricked that it's recorded?

Not when you're honest about it, and we make that easy. Showtimes are real, your timed messages are yours, questions are real and get real answers. We never fake viewer counts or fake people.

Which video can I use?

Any webinar you've recorded: a Zoom recording, a past live training, a VSL or a masterclass. Upload the file, or paste a YouTube, Vimeo, Wistia or MP4 link.

Does Wakebooked send webinar reminder emails?

Yes. Out of the box: a confirmation with a calendar invite, reminders 1 day and 1 hour before, a starting-now email and a replay email. Or write your own: up to 5 reminders before the webinar and 5 follow-ups after, each sent only to the people you pick (attended, watched most, left early, missed it, clicked or didn't click your offer).

Can viewers watch in their own time zone?

Yes. Viewers pick a showtime shown in their own time zone, so one recording can serve the US, UK, Canada, Australia, India and everywhere else around the clock.

Does it work with my CRM?

Yes. Registrations, offer clicks and questions can be sent to your CRM or any tool through webhooks and the Wakebooked API, as they happen.

Yes. After each showing, viewers get a replay link you control, for example open for 48 hours.

Is my data safe? Do you use it?

Your data is encrypted in transit and at rest, kept separate by row-level security, and is yours. We do not use your data or your viewers' data for our own purposes or to train AI.

Any time, from your dashboard. You keep access until the end of the period you paid for.

Wakebooked · Evergreen & automated webinar software: play your recorded webinar on a schedule

	Going live	Wakebooked
When it runs	When you can be awake	Every evening, in every time zone
No-shows	Lost	Reminded, then sent a replay
Booking	"Link in the follow-up email"	Calendar opens in the room
Hot leads	Found days later	Pinged within a minute
Your evenings	Booked by the webinar	Yours again

	Starter $49	Pro $69	Business $129
Webinars	2	Unlimited	Unlimited
Upload your video or use a link	✓	✓	✓
Set times, on demand, specific dates or replay	✓	✓	✓
Registrants a month	1,000	3,000	10,000
Scheduled showings in every time zone	✓	✓	✓
Write your own emails: 5 reminders before, 5 follow-ups after (attended, left early, missed it…)	✓	✓	✓
Late-entry control ("doors close 20 min after the start")	✓	✓	✓
Reminder emails, calendar invite and replay	✓	✓	✓
Live-style room with timed chat	✓	✓	✓
Calendar inside the room	✓	✓	✓
Live chat inbox: reply in the room	✓	✓	✓
Saved replies	✓	✓	✓
Banners, FAQs and testimonials	✓	✓	✓
Results, showings and sign-up sources	✓	✓	✓
AI chat assistant (answers a month)	–	300	1,000
Instant keyword auto-replies	–	✓	✓
Hot-lead alerts	–	✓	✓
Drop-off chart and weekly report email	–	✓	✓
CRM webhooks and API	–	✓	✓
Remove the Wakebooked badge	–	✓	✓
Team seats	–	–	3
Custom CSS	–	–	✓
Support	Email	Email	Priority

1. Who we are and when these terms apply

1.1 Wakebooked is a software product owned and operated by StoneCircle Private Limited, a company incorporated in India (CIN U62099KA2026PTC213893), with its registered office at C/o G C Ravi, Thrupta, 7th Cross, 3rd Main Road, Tiptur, Tumkur District, Karnataka 572201, India (“StoneCircle”, “we”, “us”, “our”).

1.2 These terms apply when you visit wakebooked.com or any of its pages (the “Website”) and when you submit a pre-booking (Part A). By using the Website or submitting a pre-booking, you agree to these terms. If you do not agree, do not use the Website.

1.3 You must be at least 18 years old. Wakebooked is a business tool. If you pre-book on behalf of a business, you confirm that you are authorised to accept these terms on its behalf, and “you” includes that business.

Part A · Pre-booking Terms

2. What a pre-booking is

2.1 A pre-booking is a free, non-binding expression of interest in Wakebooked. It reserves a place in our access queue and, where applicable, a founding seat (clause 4).

2.2 No payment is taken, and no card or payment details are requested. A pre-booking does not create a contract for the supply of the Wakebooked service, a subscription, or any obligation on you to purchase.

2.3 When your account is ready we will invite you by email. Use of the Wakebooked service will be governed by our Service Terms, Acceptable Use Policy and Data Processing Addendum (together, the “Service Terms”), which will be presented to you before you start and which you must accept to use the service.

3. No guarantee of timing or features

3.1 We aim to open accounts to pre-booked users in seat order, but we do not guarantee any launch date, invitation date, or availability in any particular country.

3.2 Features, designs, prices, plan names and limits described or shown on the Website reflect our current plans and may change before or after launch. We will not be liable for any change, delay or decision not to launch, other than to delete your data on request.

4. Founding seats

4.1 Founding seats are limited to the first ten (10) valid pre-bookings, determined by the time each pre-booking is recorded on our servers. Your seat number is shown on screen and in your confirmation email.

4.2 A pre-booking is not valid if it uses false, incomplete or someone else's details, is automated or made in bulk, duplicates an existing pre-booking for the same person or business, or is made by or for a competitor. Invalid pre-bookings do not hold a seat, and seat numbers may be re-issued accordingly.

4.3 One founding seat is available per person and per business.

4.4 The founding programme closed to new pre-bookings on 6 November 2026. Founding seats confirmed before then keep every perk in clause 5.

5. Founding perks

5.1 If you hold a valid founding seat and start a paid Wakebooked plan within thirty (30) days of our invitation email, you will receive:

Founding price. US$49 per month for the Pro plan (plus applicable taxes), which will not increase for as long as that subscription remains continuously active and paid. The founding price ends if the subscription is cancelled, lapses for non-payment for more than fourteen (14) days, or is moved to a different plan.
30 days of Pro. Access to the Pro plan (or its equivalent at launch) free of charge for thirty (30) days from activation of your account.
Priority access. Invitation in seat order ahead of the general waitlist.

5.2 Perks are personal to you, are not transferable, have no cash value, cannot be exchanged, and cannot be combined with other offers unless we say so in writing. Applicable taxes are charged in addition to any price.

5.3 Once your founding seat is confirmed, we will not reduce the perks in clause 5.1 for you, except where required by law, where the service is discontinued, or where you breach these terms or the Service Terms.

5.4 If we do not invite you within twelve (12) months of your pre-booking, you may withdraw at any time and owe nothing. No compensation is payable for delay.

6. Refusal, cancellation and withdrawal

6.1 We may decline or cancel any pre-booking that breaches clause 4.2, that we reasonably believe is abusive or fraudulent, or where providing the service would breach applicable law, sanctions or our Acceptable Use Policy.

6.2 You may withdraw your pre-booking at any time by replying “remove” to any email from us or writing to the contact address in clause 13. We will delete your pre-booking data within thirty (30) days, except anything we must keep by law.

7. Emails we will send you

7.1 By pre-booking you ask us to send you (a) a confirmation of your seat and (b) messages about your access and the launch of Wakebooked. These are part of the pre-booking you requested.

7.2 You can unsubscribe from launch updates at any time using the link or instructions in the email, or by replying “remove”. We do not sell your email address or share it with third parties for their marketing.

Part B · Website Terms

8. Information, demonstrations and statistics

8.1 The Website is provided for general information about Wakebooked. It is not legal, financial, tax or marketing advice.

8.2 Demonstrations. Product videos, screenshots, notifications and chat examples on the Website are demonstrations. Names, messages, bookings and activity shown in them are illustrative and do not depict real customers, real attendees or actual results.

8.3 Statistics. Third-party statistics are attributed to their published sources. They describe general industry findings, not the performance of Wakebooked or of any customer.

8.4 No promise of results. Sales, bookings, attendance and revenue depend on many factors outside our control, including your offer, audience, content and market. We make no representation or guarantee that you will achieve any particular result.

9. Intellectual property

9.1 The Website, its content, design, text, graphics, videos, software, and the Wakebooked name and logo are owned by or licensed to StoneCircle and are protected by copyright, trademark and other laws.

9.2 We grant you a limited, revocable, non-exclusive licence to view the Website for your own evaluation of Wakebooked. You must not copy, reproduce, modify, distribute, frame, scrape, data-mine, reverse-engineer, or create derivative works from the Website or its content, or use our name or logo, without our prior written consent.

10. Acceptable use of the Website

You must not: (a) use the Website unlawfully or to infringe anyone's rights; (b) submit false, misleading or third-party information; (c) use bots, scripts or other automated means to access the Website or submit pre-bookings; (d) attempt to gain unauthorised access to, probe, overload or disrupt the Website or the systems behind it; or (e) introduce malware or harmful code.

11. Third-party services

The Website relies on third-party providers (for example, hosting, fonts and email delivery) and may link to third-party sites. We are not responsible for third-party content, availability or practices, and links are not endorsements.

Part C · Liability and general terms

12. Disclaimers, liability and indemnity

12.1 To the fullest extent permitted by law, the Website and the pre-booking programme are provided “as is” and “as available”, without warranties of any kind, express or implied, including warranties of merchantability, fitness for a particular purpose, accuracy and non-infringement. We do not warrant that the Website will be uninterrupted, secure or error-free.

12.2 To the fullest extent permitted by law, StoneCircle, its directors, employees and agents will not be liable for any indirect, incidental, special, consequential, exemplary or punitive loss, or for any loss of profits, revenue, business, goodwill, data or anticipated savings, arising out of or in connection with the Website or a pre-booking.

12.3 To the fullest extent permitted by law, our total aggregate liability arising out of or in connection with the Website and the pre-booking programme, however arising, is limited to INR 5,000 (or its equivalent in your local currency).

12.4 Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or any other liability, or any statutory right as a consumer, that cannot be excluded or limited under applicable law.

12.5 You will indemnify StoneCircle against claims, losses and reasonable costs arising from your breach of clause 4.2 or clause 10, or your unlawful use of the Website.

13. Governing law, disputes and contact

13.1 These terms, and any dispute or claim arising out of or in connection with them, are governed by the laws of India. Subject to clause 13.2, the courts at Tumakuru, Karnataka, India have exclusive jurisdiction.

13.2 If you are a consumer, you also keep the protection of mandatory laws of the country where you live, and may bring proceedings there where those laws allow.

13.3 Before starting proceedings, each party will try in good faith to resolve the dispute by written notice and discussion for thirty (30) days.

13.4 Contact and grievance officer. StoneCircle Private Limited, C/o G C Ravi, Thrupta, 7th Cross, 3rd Main Road, Tiptur, Tumkur District, Karnataka 572201, India. Email: stonecircle.contact@gmail.com. Grievance Officer: Prajwal R, Director, at the same email or on +91 80500 01234. We acknowledge complaints within 48 hours and aim to resolve them within 30 days.

14. General

14.1 Changes. We may update these terms. The version and effective date appear at the top of this page. Changes do not apply retroactively to pre-bookings already confirmed, except where required by law; we will email you about any material change to Part A.

14.2 Entire agreement. These terms, together with our Privacy Policy, are the entire agreement between you and us about the Website and pre-bookings, and supersede any prior statements about them.

14.3 Severability and waiver. If any provision is held invalid or unenforceable, the rest remains in force. A failure or delay to enforce a right is not a waiver of it.

14.4 Assignment. You may not transfer your rights under these terms. We may assign them to an affiliate or to a successor of the Wakebooked business, and your founding perks will continue.

14.5 Force majeure. We are not liable for failure or delay caused by events beyond our reasonable control.

14.6 Notices. We may give notices to the email address you provided. You may give notices to the address in clause 13.4.

14.7 Language. These terms are written in English. Any translation is for convenience only.

15. Pricing, payment, cancellation and refunds

15.1 Pre-booking is free. No payment is taken to pre-book, so there is nothing to refund for a pre-booking. You can cancel a pre-booking at any time by emailing us, and we will delete your details.

15.2 Paid plans. When Wakebooked opens, paid plans are billed in US dollars (taxes may apply), monthly or yearly, through our payment partner Razorpay. Prices are shown on this Website and at checkout before you pay.

15.3 Cancelling. You can cancel a subscription at any time from your dashboard or by emailing us. Cancellation takes effect at the end of the current billing period; you keep access until then and are not charged again.

15.4 Refunds. (a) First payment: you may ask for a full refund of your first payment within 14 days of that payment, provided that no one has yet registered for any webinar in your account. (b) Everything else: once someone has registered for one of your webinars, or after 14 days, payments are not refundable, including monthly and yearly renewals; you can still cancel at any time under clause 15.3 and keep access until the end of the period you paid for. (c) Our mistakes: if you were charged in error, charged twice, or a problem on our side stopped the service from working, we will refund the affected amount. (d) Nothing in this clause limits any right you have under the consumer law that applies to you.

15.5 How refunds are paid. Approved refunds go back to the original payment method through Razorpay, usually within 5–7 business days (your bank may take longer to show it).

16. Delivery

Wakebooked is an online software service. Nothing is shipped physically. Accounts are available online immediately after sign-up, and paid plans are activated within minutes of a successful payment, with a confirmation email. If your plan is not active within 1 hour of payment, email us with your payment reference and we will fix it the same business day.

17. Contact us

StoneCircle Private Limited (CIN U62099KA2026PTC213893)
Registered office: C/o G C Ravi, Thrupta, 7th Cross, 3rd Main Road, Tiptur, Tumkur District, Karnataka 572201, India
Email: stonecircle.contact@gmail.com
Phone / WhatsApp: +91 80500 01234
Hours: Monday to Saturday, 10:00–18:00 IST. We reply to every email within 2 business days.

1. Who is responsible for your data

StoneCircle Private Limited, a company incorporated in India (CIN U62099KA2026PTC213893), registered office C/o G C Ravi, Thrupta, 7th Cross, 3rd Main Road, Tiptur, Tumkur District, Karnataka 572201, India, operates Wakebooked and the website wakebooked.com. For the personal data described in this policy, StoneCircle is the Data Fiduciary under India's Digital Personal Data Protection Act, 2023 (“DPDP Act”) and the controller under the EU and UK General Data Protection Regulations (“GDPR”).

This policy covers the Website and the pre-booking programme. When Wakebooked accounts open, a policy covering use of the service, including data about our customers' attendees, will be provided with the Service Terms.

2. What we collect

Category	Data	Source
Pre-booking details	Email address; first name (optional); what you sell (optional)	You
Consent record	Time you agreed to our terms and the version you agreed to	Generated when you submit
Seat details	Seat number, date and time of pre-booking, email delivery status	Generated by our systems
Referral data	The campaign tags in the link you used (for example “utm_source”) and the referring website's domain	Your browser
Technical data	IP address, browser and device information, and request logs processed by our hosting providers to deliver and secure the Website	Your browser
Communications	Emails you send us and our replies	You

We do not ask for, and you should not send us, payment card details, government identification numbers, or sensitive personal data.

3. How and why we use it

Purpose	Legal basis (DPDP Act)	Legal basis (GDPR)
Record your pre-booking, assign your seat and send your confirmation	Consent	Performance of a pre-contractual request you made
Email you about your access, invitation and the launch of Wakebooked	Consent	Consent; you can withdraw at any time
Tailor your onboarding and launch emails (using what you sell)	Consent	Legitimate interests in providing a relevant onboarding
Understand which channels bring pre-bookings (referral data)	Consent	Legitimate interests in measuring our marketing
Keep the Website secure, prevent abuse and fake sign-ups, fix errors	Legitimate uses permitted by law	Legitimate interests in security
Comply with law and respond to lawful requests; establish or defend legal claims	Compliance with law	Legal obligation; legitimate interests

We do not sell personal data, do not “share” it for cross-context behavioural advertising, and do not use it for automated decisions that have legal or similarly significant effects on you.

4. Cookies and similar technologies

We do not use advertising or analytics cookies. After you pre-book, the Website stores your seat confirmation in your own browser's local storage so it can show your seat when you return. It is not sent to us, and you can clear it at any time through your browser settings.

We share personal data only with service providers that process it on our behalf under contracts requiring confidentiality and security, and only as needed for the purposes above:

Provider	Purpose	Location
Supabase, Inc.	Database and server functions that store pre-bookings	United States
Google LLC (Firebase Hosting)	Hosting and delivery of the Website	Global network
Google LLC (Google Fonts)	Delivery of website fonts (receives your IP address)	Global network
Sendinblue SAS (Brevo)	Sending confirmation and launch emails	European Union

We may also disclose data to professional advisers under duties of confidentiality, to a successor if the Wakebooked business is reorganised or transferred (subject to this policy), or where required by law or to protect rights, safety and security.

6. International transfers

We are based in India, and our providers process data in other countries, including the United States and the European Union. Where the GDPR or UK GDPR applies, we rely on adequacy decisions or on the European Commission's Standard Contractual Clauses (and the UK Addendum) with our providers. Transfers from India are made in accordance with the DPDP Act and any restrictions notified under it.

7. How long we keep it

Pre-booking and consent records: until twelve (12) months after Wakebooked's public launch, or until you withdraw, whichever is earlier. If you open an account, your data then moves under the service policy.
Withdrawal requests: deleted within thirty (30) days, except a minimal record that you asked us not to contact you, kept so we can honour that request.
Server and security logs: held by our hosting providers for their standard retention periods, generally not more than twelve (12) months.

8. Security

Data is encrypted in transit (TLS) and at rest by our database provider. Pre-booking records are not accessible from the public Website; only our server functions, using restricted credentials, can read or write them. Access within StoneCircle is limited to people who need it. If a personal data breach occurs, we will notify affected people and the relevant authorities as the law requires, including the Data Protection Board of India.

9. Your rights

Depending on where you live, you have the right to:

access a summary of the personal data we hold about you and how we process it;
correct, complete or update it;
have it erased;
withdraw consent at any time, as easily as you gave it (this does not affect processing already carried out);
object to or restrict processing based on legitimate interests, and receive your data in a portable format (GDPR);
nominate another person to exercise your rights in the event of your death or incapacity (DPDP Act);
use our grievance process, and complain to a data protection authority: the Data Protection Board of India, your local EU authority, or the UK Information Commissioner's Office.

To exercise any right, email stonecircle.contact@gmail.com from the address you pre-booked with, or tell us how to verify your identity. We respond within thirty (30) days. We will not discriminate against you for exercising your rights.

10. Children

The Website and Wakebooked are intended for adults acting for business purposes. We do not knowingly collect personal data of anyone under 18. If you believe a child has given us their data, contact us and we will delete it.

11. Changes to this policy

We may update this policy. The version and effective date appear at the top. If a change materially affects how we use data you have already given us, we will email you before it takes effect.

12. Contact and Grievance Officer

StoneCircle Private Limited, C/o G C Ravi, Thrupta, 7th Cross, 3rd Main Road, Tiptur, Tumkur District, Karnataka 572201, India.
Email: stonecircle.contact@gmail.com
Grievance Officer: Prajwal R, Director, at the same email or on +91 80500 01234.

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One recorded webinar. Playing on a schedule, like a live event.

What it is

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Where your viewers are

Questions about evergreen & automated webinars

Somewhere it's 7 PM right now. Someone there is free tonight.